Forms Guide for Administrators

Important Dates

July 1, 2026 - HawkNet rollover begins, new families added
July 13, 2026 - Launch round 2 forms; Pushpage from Susan sent to families at 3 p.m.
August 7, 2026 - Launch round 3 forms; Pushpage from Susan sent to families
August 10, 2026 - Round 2 forms due; Pushpage from Susan sent to families
August 10-17, 2026 - Daily automatic reminders to families missing medical forms
August 17, 2026 - Round 3 forms due; Pushpage from Susan sent to families
August 18, 2026 - First day of school

Links

FORM PLATFORMS

Health Forms - August Schools

HawkNet > Parent > Resources > Medical Forms in August
https://hawken.augustschools.com/portal/forms

Permission / Driving / Handbook Forms - HawkNet

https://hawken.myschoolapp.com/
HawkNet > yellow banner
HawkNet > name in upper right > Files and Forms

Athletics Forms / Sports Physicals - FinalForms

Managed by Lauren Butler - contact her with questions

New Upper School Student Photos - Jotform

https://form.jotform.com/hawkenschool/new-student-photo

RESOURCES

Forms Landing Page

forms.hawken.edu

List of Forms by Grade

https://docs.google.com/spreadsheets/d/12-a0KoGlnjNPC0W1ZVsecZE3y3j6CEolPNoD2F-8Mcs/edit?usp=sharing

Instructions for Parents

Copy and paste this information as needed

HawkNet

ACCESSING FORMS

You will access the permission forms through HawkNet:
- When you log into HawkNet, you will see a banner at the top of the screen that indicates you have forms to complete. Click on the text of this banner.
- When you click on the text of this banner, you will be taken to the page that lists forms assigned to you. Click on Review to open up each form.
- Complete the form and any required signatures. If you navigate away from the page without clicking Submit at the bottom of the form or if the form also requires a student signature, the Review button will change to Continue. You can click on this button to continue editing the form.
- You can return to the list of forms by clicking on your name in the top right corner and selecting Files & Forms from the menu that appears.
- When one form is completed, you will be prompted to complete the next form.
- Once a form is completed, it will no longer appear in the list of files and forms, unless you click “Show completed forms” in the top right. You will then have the option to print the completed form, if desired.

STUDENT SIGNATURES

Students in 5th grade and above will have at least one form to sign as well. These students will need to log into HawkNet using their own credentials and access the forms the same way.
Forms that require a signature from both a parent and a student will not register as complete/submitted until both parent and student have signed. Only one parent signature is required for each form.

CHECKING FORM STATUS

Click on your name in the top right and click Files and Forms. All of your children will display, and any unsigned forms will appear under the child they apply to. To display completed forms, check the Show Completed Forms box in the top right.

August Schools

ACCESSING FORMS

Access the medical forms in one of two ways:
- From the main screen in HawkNet, click on the Resources tab, then select the tile labeled "Medical Forms in August."
- By directly accessing the link to the August Forms Portal; log into HawkNet if prompted.
The system should recognize your account from HawkNet and will either take you directly to your list of forms or show you a link labeled "Requests" that you can click to see them.
Click on your child’s name to open up the forms packet.
Click on each form to open it up; once the form is complete, be sure to scroll down to the bottom of the form and click the green Submit button.
If you need to leave a form and return later, click the back arrow at the top of the form. Your answers as entered will be saved.
Some responses to these forms will trigger supplemental forms. For example, indicating a severe allergy will generate a request for an action plan document to address the allergy. Make sure to review the list of all required forms to make sure all have a green checkmark that shows they are complete.
Some forms require documents to be downloaded, completed, and uploaded back into the system.
If you need to edit a submitted form, scroll to the bottom of the form and click Create New Submission. Your previously submitted information will be retained.

CHECKING FORM STATUS

When a form packet is complete, the header will have a complete progress bar. In the parent portal, under Requests, the completed form packet will move from Action Required to Standing.

FinalForms

- Contact Lauren Butler (lauren.butler@hawken.edu) with any questions about FinalForms.

Jotform

The only Jotform form that is part of this process is for parents of rising 9th graders and new Upper School students. You will use this form to submit a photo of your student for use in our directory/rosters.

Accessing Form Submissions

August Schools

Go to hawken.augustschools.com (may need to use an incognito browser if it takes you to the parent portal by default)

You should see this login screen, and choose Sign In with Azure.

On the sidebar, click Enrollment > Overview or Review to see all students with a given completion status.

You can also go to a student's record and click on Enrollment to view their packet and see the status of each form.

HawkNet

HawkNet > Core > Content > School Forms > Click on the “[#] of [#]” link for a form, and a box will open listing the status of all the assignees for that form. From this box, you can:
- Click Print at the top of a section to generate a PDF of all of the submissions to that form with that status
- Click Export at the top of a section (Submitted, Started, Not Started) to download a spreadsheet with all information submitted through the form (if applicable)
- Click Print next to a student’s name to generate a PDF of only their form submission
- Click Allow Resubmit to open the form for a parent to resubmit (the information previously submitted will be retained in the form)
To generate a PDF of all of the submissions to a given form for a given class/group/grade:
- HawkNet > Academics > Group Finder > search for Grade > select a grade-level group (or search for a class or advisory name)
- Advisees OR Roster > Run Roster/Student Reports > School Forms > select a form from the drop-down menu (current forms do not have a year in the title) > Generate Report > View/Print PDF
- All teachers can run batches of form PDFs for their classes or advisories using the instructions above, but only some administrators have access to the grade-level groups

Note: Form submissions from previous years are no longer available on HawkNet, but can be requested from Susan Peterson as needed.

Parent Communications

Copy and paste this information as needed

Landing Page Launch

Dear Hawken families,

In response to feedback and to help you navigate the back-to-school forms process, we are launching a forms landing page that will serve as a central resource. You can find this landing page at forms.hawken.edu. Visit this page for links to the forms platforms, an overview of required forms by grade, and answers to frequently asked questions. It will also guide you through checking the status of your back-to-school form completion.

This year, back-to-school forms will be opened to families on July 10, and due back by August 10. These forms are required for attendance, and some may require information from your child’s doctor, so we strongly encourage you to begin completing these forms soon.

If you have additional questions after reviewing the landing page linked above, reach out to the contact for your child’s division.

EARLY CHILDHOOD: Lisa Borowy, lboro@hawken.edu
LOWER SCHOOL: Tina Ecker, tina.ecker@hawken.edu
MIDDLE SCHOOL: Hannah Petroni, hannah.petroni@hawken.edu
UPPER SCHOOL: Andy Jones, ajone@hawken.edu
MASTERY SCHOOL: Gail Burns, gail.burns@hawken.edu

All the best,

Susan Peterson
Forms Administrator

Round 2 Forms Launch (7/13)

Dear Hawken families,

Back-to-school forms are now open for submission on August Schools (medical forms) and HawkNet (permission forms). Visit the Forms Landing Page at forms.hawken.edu for additional information and instructions.

To access the forms platforms, click on the links below:
August Schools > Click on Requests
HawkNet > Click on the yellow banner at the top of the page

If your child is a rising 9th grader or a new Upper School student, submit a photo of your student through this form.

If your child is a rising 9th grader or above, they are required to sign forms on HawkNet as well. They must log into their own HawkNet account to access these forms.

Please note that additional forms will launch on July 31, and all back-to-school forms are due back on Monday, August 10.

If you have additional questions after reviewing the landing page linked above, reach out to the contact for your child’s division.

EARLY CHILDHOOD: Lisa Borowy, lboro@hawken.edu
LOWER SCHOOL: Tina Ecker, tina.ecker@hawken.edu
MIDDLE SCHOOL: Hannah Petroni, hannah.petroni@hawken.edu
UPPER SCHOOL: Andy Jones, ajone@hawken.edu
MASTERY SCHOOL: Gail Burns, gail.burns@hawken.edu

All the best,

Susan Peterson
Forms Administrator

Round 3 Forms Launch (7/31)

Dear Hawken families,

Additional back-to-school forms are now open for submission on HawkNet. Visit the Forms Landing Page at forms.hawken.edu for additional information and instructions.

To access the back-to-school forms platform, click on the link below:
HawkNet > Click on the yellow banner at the top of the page

All forms, including medical and permission forms are due back on Monday, August 10. If you have not completed the back-to-school medical forms, access the August Schools platform through this link.

If your child is a rising 5th grader or above, they are required to sign forms on HawkNet as well. They must log into their own HawkNet account to access these forms. Rising 5th graders and new students will receive HawkNet access during the first week of school and can sign forms at that time.

If your child is a rising 9th grader or a new Upper School student, submit a photo of your student through this form.

If you have additional questions after reviewing the landing page linked above, reach out to the contact for your child’s division.

EARLY CHILDHOOD: Lisa Borowy, lboro@hawken.edu
LOWER SCHOOL: Tina Ecker, tina.ecker@hawken.edu
MIDDLE SCHOOL: Hannah Petroni, hannah.petroni@hawken.edu
UPPER SCHOOL: Andy Jones, ajone@hawken.edu
MASTERY SCHOOL: Gail Burns, gail.burns@hawken.edu

All the best,

Susan Peterson
Forms Administrator

Forms Due (8/10)

Dear Hawken families,

All back-to-school forms are due today.

To check your form completion status, follow the instructions below:

HawkNet: Log into HawkNet > click on your name in the top right > click Files and Forms > click Show Completed Forms

August Schools: Visit the August Schools portal > click Requests > click on your child's form packet > view the progress bar at the top or the individual form listings - those with green checkmarks are complete.

FinalForms: Log into your parent account and view your forms.

For additional information, visit the Back-to-School Forms Landing Page at forms.hawken.edu.

Division directors will begin reaching out to families with incomplete forms tomorrow.

All the best,

Susan Peterson
Forms Administrator

Forms Overdue (8/11-17)

Dear Hawken family,

If you are receiving this message, you have one or more back-to-school forms incomplete for your child(ren). All forms were due on Monday, August 10.

To check your form completion status, follow the instructions below:

HawkNet: Log into HawkNet > click on your name in the top right > click Files and Forms > click Show Completed Forms

August Schools: Visit the August Schools portal > click Requests > click on your child's form packet > view the progress bar at the top or the individual form listings - those with green checkmarks are complete.

FinalForms: Log into your parent account and view your forms.

For additional information, visit the Back-to-School Forms Landing Page at forms.hawken.edu or reach out to the contact for your child’s division.

EARLY CHILDHOOD: Lisa Borowy, lboro@hawken.edu
LOWER SCHOOL: Tina Ecker, tina.ecker@hawken.edu
MIDDLE SCHOOL: Hannah Petroni, hannah.petroni@hawken.edu
UPPER SCHOOL: Andy Jones, ajone@hawken.edu
MASTERY SCHOOL: Gail Burns, gail.burns@hawken.edu

All the best,

Susan Peterson
Forms Administrator

Accessing Medical Information

August system access has been assigned as needed; contact your division director if you need access to emergency medical authorizations (EMAs)

Accessing EMAs

Click on Students > Roster or search for a student using the search bar at the top of the screen
Click on the student to open their record > Export > change checked boxes if desired > Confirm
A PDF will download with the student's name in the filename