HawkNet

• You will access the permission forms through HawkNet:

  • When you log into HawkNet, you will see a banner at the top of the screen that indicates you have forms to complete. Click on the text of this banner.

  • When you click on the text of this banner, you will be taken to the page that lists forms assigned to you. Click on Review to open up each form.

  • Complete the form and any required signatures. If you navigate away from the page without clicking Submit at the bottom of the form or if the form also requires a student signature, the Review button will change to Continue. You can click on this button to continue editing the form.

  • You can return to the list of forms by clicking on your name in the top right corner and selecting Files & Forms from the menu that appears.

  • When one form is completed, you will be prompted to complete the next form.

  • Once a form is completed, it will no longer appear in the list of files and forms, unless you click “Show completed forms” in the top right. You will then have the option to print the completed form, if desired.

• Students in 5th grade and above will have at least one form to sign as well. These students will need to log into HawkNet using their own credentials and access the forms the same way.

• Forms that require a signature from both a parent and a student will not register as complete/submitted until both parent and student have signed. Only one parent signature is required for each form.

August Schools

• Access the medical forms in one of two ways:

  • From the main screen in HawkNet, click on the Resources tab, then select the tile labeled "Medical Forms in August."

  • By directly accessing the link to the August Forms Portal; log into HawkNet if prompted.

• The system should recognize your account from HawkNet and will either take you directly to your list of forms or show you a link labeled "Requests" that you can click to see them.

• Click on your child’s name to open up the forms packet.

• Click on each form to open it up; once the form is complete, be sure to scroll down to the bottom of the form and click the green Submit button.

• If you need to leave a form and return later, click the back arrow at the top of the form. Your answers will be saved.

• Some responses to these forms will trigger supplemental forms. For example, indicating a severe allergy will generate a request for an action plan document to address the allergy. Make sure to review the list of all required forms to make sure all have a green checkmark that indicates they are complete.

• Some forms require documents to be downloaded, completed, and uploaded back into the system.

• If you need to edit a submitted form, scroll to the bottom of the form and click Create New Submission. Your previously submitted information will be retained but can then be edited. Make sure to click Submit on your updated submission. 

Jotform

The only Jotform form that is part of this process is for parents of rising 9th graders (Upper & Mastery School) and new Upper School students. You will use this form to submit a photo of your student for use in our directory/rosters.

FinalForms

Students who participate in athletics must complete additional forms that are due August 1 through FinalForms. Some athletics forms require an updated physical. Contact Lauren Butler (lauren.butler@hawken.edu) with any questions about athletics forms.

Q: I can’t get the image of [medication, insurance card, etc.] to upload into August.

A: Email the image/document to the nurse for your child's division.

Q: Have I completed all the medical forms?

A: Visit the August Schools portal > click Requests > click on your child's form packet > view the progress bar at the top or the individual form listings - those with green checkmarks are complete.

Q: I need to update my form submission on August.

A: Visit the August Schools portal > click Requests > click on your child's form packet > click on the form you want to edit > scroll to the bottom of the form and click Create New Submission (your previously submitted information will be retained)